Topic: Rapback Information for Independent Providers, Things to know
Date: February 28, 2020
Targeted Audience: Independent Providers and County Board Provider Support Staff
What is Rapback?
The Rapback Program began in 2007 with the passage of Ohio Senate Bill 97. The intent of the program is to protect Ohioans by providing additional safeguards against allowing convicted criminals to remain in positions of trust (e.g. school teachers, foster parents, DODD waiver providers).
How does Rapback work?
For people enrolled into Rapback, the Bureau of Criminal Identification and Investigation (BCI&I) stores fingerprints captured as part of the employment screening processes in a separate Retained Applicant Fingerprint Database (Rapback). These prints are searched against all new criminal prints, and prints submitted to BCI&I as part of a court disposition process. When a match is found, BCI&I provides rap sheet information back (“rap-back”) to the enrolling agency, who can then determine the individual’s eligibility for continued employment or to retain a license issued. For Independent providers, DODD would receive the notification.
While background checks provide a “snapshot” view of a person’s criminal history from a specific time, organizations with employees enrolled in Rapback receive notification of subsequent criminal activity. An independent provider’s fingerprints are automatically compared with incoming arrest and disposition information. Comparisons are initiated in real-time as new arrests and judicial information become available.
Is Rapback the same as a BCI&I Background check?
Rapback does not replace the initial criminal records check. OAC 5123-2-02 requires that a person under consideration for employment as a direct service provider (or Independent Provider), undergo a criminal records check by the Ohio Attorney General’s, BCI&I. Once you have completed this initial background check, enrollment in Rapback will cover the need for future background checks.
How do I Enroll in Rapback?
Most providers who are renewing certification are automatically enrolled in Rapback. As Independent Providers go through the re-certification process, there is a section in the Provider Services Management application, where an Independent Provider agrees to consent to be enrolled in Rapback. DODD will do this on your behalf through the Ohio Attorney General’s Office. You simply type in your initials and hit “agree.”
How do I know if I am currently enrolled in Rapback?
When an Independent Provider starts to complete the recertification process in Provider Services Management (PSM), if a BCI&I or an FBI is needed, it will be listed in the “Needed Documents” section of the Provider Services Management (PSM). This would also mean you are NOT currently enrolled in Rapback.
If the BCI&I is not in the list of documents, then you don’t need to have a background check completed again and you will know you are enrolled in Rapback. The provider can also call the DODD Provider Support Center at 800-617-6733, Option 3, and DODD staff can look up to see if an Independent Provider is enrolled in Rapback.
If I am enrolled in Rapback, do I need to keep getting background checks?
No, if you are enrolled in Rapback then you do not need to keep getting BCI&I background checks. DODD is able to enroll most providers in Rapback. However, DODD is not able to enroll anyone who has “poor print quality” and they will need to continue BCI&I background checks.
What about FBI checks?
Rapback doesn’t impact the FBI report one way or another. So, anyone who lived outside of Ohio over the last 5 years will still need to be fingerprinted and request BCI&I to send DODD a FBI report.
Other Things to Know:
When having your background checks completed, please ensure the proper code is being used:
BCI&I – 5123.169
FBI – 5126.28
The Results must be sent directly to DODD from the agency completing the background checks. You cannot deliver or send them yourself. The address to where they need to be sent is:
Office of Provider Certification
30 E. Broad Street, 13th Floor
Columbus, Ohio 43215
If you have any questions, please contact Rachael Benson at firstname.lastname@example.org or 419-680-6924.